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Admin Assistant

Location: Haywards Heath, West Sussex Salary: £20000 - £30000 per annum
Sector: Corporate & Professional Services Specialism:
Type: Permanent Contact: Iain Harris

Admin Assistant - The Sport, Leisure and Culture Consultancy Ltd

An Admin Assistant is needed to support a small and friendly consultancy team based in Haywards Heath.
Required for between 3 and 5 days a week (subject to discussion.) It is expected that the Administrative Assistant will coordinate a significant proportion of their working hours with those of the Office Administrator (mornings, Monday - Thursday) if working on a part time basis.

The successful candidate will be highly organised, friendly and with a good telephone manner. Experience in an administrative / organisational role is required, experience in a personal assistant role or similar is preferred.

Admin Assistant detailed responsibilities will include:

  • Core task: Diary and Travel Management
  • To provide PA and secretarial support to the team
  • Diary management
  • Travel management.

Admin Assistant Core task: General support
To support the Office Administrator in all back office functions as availability allows:

  • Stock ordering
  • Filing
  • ISO9001:2015 compliance support
  • Monitoring and updating SLC's website
  • Monitoring and updating SLC's Linkedin™ page
  • Month end accounts support.
  • To undertake project research and provide business development support
  • To prepare and issue project feedback forms
  • To arrange and administer recruitment tasks and online tests etc.

Admin Assistant Core task: Invoicing

  • To collect and record monthly project expenses (including mileage expenses) to be invoiced to clients
  • To assist the Office Administrator with drafting project invoices for issue at the end of each month
  • To assist the Office Administrator to finalise and issue project invoices at the end of each month
  • To assist the Office Administrator to log the issue of invoices in the appropriate documentation
  • To assist the Office Administrator to track the payment of issued invoices and maintain invoice files appropriately
  • To assist the Office Administrator with managing Debtors and chasing overdue invoice payments.

Admin Assistant Core task: Project Updates
To assist the Office Administrator to prepare a draft project update form for each project for completion by project managers - to include the completion of as many details as is reasonably feasible
To maintain project update files for each project appropriately in compliance with ISO procedures as required.

Flexible working
A degree of flexible working can be permitted for this role as appropriate and as agreed with the Business Manager.

This advert was posted by Gold Group - one of the UK's leading niche recruitment consultancies. We span a variety of specialist industries and are the recruitment company to help you find your next career opportunity. We pride ourselves on our commitment to candidates and stick to our ethos of finding the right role for the right person. Visit our website or get in touch today to discuss this role, find out what else we've got or just for a chat about the state of your industry. Services advertised by Gold Group are those of an Agency and/or an Employment Business. Please be aware that we receive a high volume of applications for every role advertised and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. A copy of our privacy policy can be found here: https://www.goldgroup.co.uk/about-us/privacy-policy. Gold Group is an equal opportunity & diversity employer. A copy of our equal opportunity & diversity policy can be found here: https://www.goldgroup.co.uk/about-us/equality-and-diversity-policy