Category Manager

Technical Contracts and Procurement Negotiator (Buyer)

Havant

Full time Permanent

Brief

Administers standard and non-standard contracts. Conducts complex supplier proposal preparation, subcontract negotiation, subcontract administration, and internal customer contact activities to provide for proper subcontract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications. Examines estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness. Prepares requirements specifications, progress, and other reports; compiles and analyzes data; and maintains historical information.

What the role entails:

• Work with the Trade Compliance Administrator in ensuring that all purchases and deliveries are conducted in accordance with Import/Export Regulations and documented accordingly.
• Focus on procurement of Software Licenses and processing of Free Open Source Software (FOSS). Including reviewing, advising the business of risks, obligations and boundaries of the software and where required negotiate these licensing terms to incorporate Customer flow down requirements.
• P2P & Exostar System Data responsible for material masters, approved vendor registration and resolving invoicing queries. Works as part of the P2P purchasing team - to provide segregation of duties whilst facilitating the Purchasing Function
• Undertake Source Selection with support from Line Manager and/or senior members of the Commercial team:​
• Issue and analyse Invitation to Tenders (ITT's)
• Vetting of responses
• Make sourcing recommendations as appropriate and identify risks
• Draft, issue and administer purchase orders in Purchase to Payment/Exostar (P2P) system and/or other authorised Purchase mechanisms
• Process Requisitions in Purchase to Payment/Exostar (P2P) system and/or other authorised Purchase mechanisms in accordance with Acquisition Procedures
• Conduct negotiations under the review of senior members of the Commercial team or support negotiations led by senior Commercial team members:​
• Participate as appropriate planning and approval process for negotiation
• Prepare and complete negotiations within approved limits and in a timely manner
• Participate and lead as appropriate fact finding, negotiation and follow up activity
• Negotiate non standard agreements with support as appropriate
• Provide support and assistance to lead as appropriate
• Prepare and/or assist in preparation of written correspondence, presentations, reports and contract summaries and briefs management on related issues.
• Accuracy and attention to detail to follow set processes
• Maintain the official records of negotiation and accurate files of all correspondence and contract etc
• ​Draft, manage, and monitor Non-Disclosure Agreements and letters using the company templates, under the guidance of a commercial lead.
• Generate reports, as necessary in support of Procurement and Vendor performance monitoring

What experience you need to be the successful Technical Contracts and Procurement Negotiator (Buyer):

• Good knowledge and understanding of Software licensing terms.
• Draft and approve commercially sound Purchase orders in the P2P system. Negotiate and co-ordinate additions, deletions and modifications to Purchase Orders. Maintain and update procurement database and share drive with all Purchase Order information.
• An experienced administrator working under the broad direction of the Procurement Lead
• Strong interpersonal skills to build and maintain positive relationships across the various stakeholder groups.

Please note that eligibility for UK security clearance up to SC level is required for the Technical Contracts and Procurement Negotiator (Buyer) position.

Services advertised by Gold Group are those of an Agency and/or an Employment Business.
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