|Location: Helensburgh, Argyll & Bute||Salary: £19500 - £21500 per annum|
|Sector: Client Delivery, Defence||Specialism:|
|Type: Permanent||Contact: Zak Mendoza|
Communications and Facilities Assistant
Communications and Facilities Assistant needed for a multinational defence organisation based in Helensburgh who are looking to employ an experienced Communications and Facilities Assistant with in-depth experience in working in an administrative function, excellent Microsoft Office and computers skills, including Microsoft Word, Excel, Publisher, Adobe Photoshop and a good awareness of health and safety requirements
What the role entails:
Some of the main duties of the Communications and Facilities Assistant will include:
To run and deliver the communications function and day-to-day running of the office facility.
Support to communications function - issuing weekly communications newsletter to all staff, any ad-hoc emergent daily comms as required, issuing monthly newsletters, distribution of articles of interest from press/social media to leadership team, maintaining tracker log of communications events ensuring required approvals in place prior to delivery. Updating and maintaining staff communications SharePoint platforms and intranet site. Preparing power point presentations, drafting articles about staff events/achievements for sharing within the company and very occasional press releases.
Front of house cover - answering doors and telephones, including processing security visit access requests and booking meeting room and catering facilities as required. Greeting visitors, including Security brief delivery for all visitors
Co-ordination of all aspects of running the office facility - weekly fire alarm testing, fire warden, call-out for repairs to boilers/alarms etc, arranging for emergency lighting testing is completed as required, co-ordination with the landlord and other tenants as required, stock levels for stationary, printers cartridges, franking machine top-up & mail handling & ordering of other sundry supplies as required.
Any other appropriate support as required for communications functions and by the office facility.
What you need to be the successful Communications and Facilities Assistant:
In order to be the successful Communications and Facilities Assistant and have a chance to gain such an exciting opportunity you will ideally need to have the following:
- Prior experience working in an administrative function
- Excellent communication and inter-personal skills
- Able to work as part of a team, whilst also able to work on own initiative
- Prior experience of collating staff newsletters
- Excellent Microsoft Office and computers skills, including Microsoft Word, Excel, Publisher and Adobe Photoshop.
- Prior experience using SharePoint to update content.
- Prior experience of working in an office environment with an understanding of the day-to-day requirements of running an office facility
- Good awareness of health and safety requirements
- Good organisational skills
- Must be eligible for Security Clearance
This really is a fantastic opportunity for a Communications and Facilities Assistant to progress their career. If you are interested please apply as soon as possible as this position will be filled quickly so don't miss out!
All applicants moving forward for the Communications and Facilities Assistant position must have obtained or be eligible for security clearance up to SC level.