Contract Administrator

Contract Administrator

Reading

Contract Administrator or Administrator needed for a leading global utilities and construction organisation based in Reading who are looking to employ a well-rounded Contract Administrator that takes pride in their work.

The successful candidate would desirably have prior experience of CAFM systems, however this is not essential.

Benefits for the Contract Administrator:

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• 2 corporate social responsibility days per year
• Attractive Employee Referral Rewards Scheme
• 24/7 Employee Assistance Program and access to mental wellbeing app

What the role entails:

Some of the main duties of the Contract Administrator will include:

• Utilise microservices architecture including containers and serverless implementation
• Generate quoted works within SAP and Plan-on in a timely manner, updating Quotation Management System and CAFM systems.
• Generate purchase orders for quoted works, PPM materials, tooling and calibrations against engineer cost centres using purchasing system Coupa.
• Liaise with Contract Managers, Supervisors and Planning Team to schedule/assist arranging labour and Subcontractor attendance.
• Invoice and credit approvals - Quality checking invoice/credit for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place.
• Liaise with Contract Managers and Supervisors to effectively deal with subcontractor/supplier invoicing queries escalating issues where necessary to Management team.
• Uploading of statutory documentation to tracker, client portals, customer portals and Elogbooks, including but not limited to Combustion, Refrigeration and NICEIC Certification.
• Arranging and ordering Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
• Carry out general administrative duties in line with the departmental policies & procedures.
• Undertake any 'ad hoc' duties as requested by Mobile Management team.

What experience you need to be the successful Contract Administrator:

• Prior experience of CAFM systems (Coupa, ELogs & Planon) advantageous but not essential.
• Strong IT skills including full range of Microsoft applications.
• Health & safety awareness.
• Ability to adapt to time critical situations and respond accordingly

This really is a fantastic opportunity for a Contract Administrator to progress their career and work for a world leader in energy services. If you are interested in this position as a Contract Administrator, please apply as soon as possible as this position will be filled quickly so don't miss out!

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