Contract Administrator

Contract Administrator

(Permanent)

Contract Administrator needed for a well-established construction and utilities organization with this role being based in Reading. As a Contract Administrator, you will be part of the Technical Compliance - Water Treatment Administrative Team. You will work closely with the Contract Manager & Supervisors to ensure all works are processed and dealt with in a timely manner in accordance with the contractual requirements.

The main responsibilities of the Contract Administrator:

For this role in particular the Contract Administrator will:

• Generate quoted works within SAP and Plan-on in a timely manner, updating the Quotation System with job numbers and any additional information as required.
• Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa.
• Liaise with the Contract Manager, Supervisors and Scheduler to schedule/assist arranging labour attendance and lab requirements for remedial works.
• Uploading of all statutory documentation to internal tracker, and issue Stat Docs to designated customer Compliance Teams for upload to client portals, Sharepoint and ELogbooks
• Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork
• Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests
• Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place.
• Liaise with the Contract Manager and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team.
• Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
• Carry out general administrative duties in line with the departmental policies & procedures as required including cross training on the other administrative roles to provide absence cover
• Undertake any 'ad hoc' duties as requested by Management team

Key experience or qualifications of the Contract Administrator:

Specifically, the Contract Administrator will need:

• Prior experience of CAFM systems (Coupa, ELogs & Planon) and purchasing systems advantageous
• Strong IT skills including full range of Microsoft applications
• Health & Safety awareness
• Ability to adapt to time critical situations and respond accordingly

This really is a fantastic opportunity for a Contract Administrator to progress their career. If you are interested, please apply as soon as possible as this position will be filled quickly so don't miss out!

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