Compliance Facilities Manager

Compliance Facilities Manager

Speke - Merseyside

£40,000 + Package

Brief

Compliance Facilities Manager needed for a large well known Facilities Management organisation based in Speke - Merseyside who are looking to employ an experienced and well-rounded Compliance Facilities Manager that takes pride in their work.

The role holder will be responsible for ensuring full Planned Preventative Maintenance (PPM) compliance across eight schools within the Knowsley Schools PFI estate. This includes the review, coordination and validation of all PPM activities delivered by subcontractors and site operatives to maintain 100% compliance with contractual, statutory, and life‑safety obligations.

The postholder will work closely with key subcontractors, the FM Coordinator, and the Technical Services Manager to ensure all remedial actions arising from PPM activities are completed within SLA timescales, maintaining a safe, legally compliant learning environment.

Benefits

• Salary: £35,000 - £40,000 per annum
• 24 day's holiday
• Variable annual bonus based 5-15%
• Pension Plan
• Career Progression

What the role entails:

Some of the main duties of the Compliance Facilities Manager will include:

PPM Compliance & Documentation

• Lead responsibility for ensuring all PPM across the 8‑school estate is completed, recorded, and compliant with contractual and statutory requirements.
• Review, validate, and challenge PPM documentation and certification submitted by subcontractors and site operatives.
• Ensure all remedial actions identified during PPM visits are tracked, followed up, and closed out before SLA expiry.
• Maintain accurate and auditable PPM records, ensuring full traceability of activity for all hard FM services.

Technical Oversight (Life Safety, HVAC & Building Systems)

• Possess strong technical awareness of life safety systems (fire alarms, emergency lighting, sprinkler systems), mechanical plant, Basic BMS knowledge and HVAC systems.
• Work collaboratively with specialist subcontractors to ensure systems are functioning to contractual performance standards.

Subcontractor Management & Collaboration

• Build strong working relationships with all PPM‑related subcontractors to support high-quality delivery and prompt resolution of defects.
• Monitor performance, challenge non‑compliance, and escalate risks where appropriate.
• Ensure subcontractors meet CDM, health & safety and contract requirements for all planned works.

Operational Delivery & Coordination

• Work closely with the FM Coordinator to ensure alignment of PPM scheduling, documentation flow, Work Order updates and SLA tracking.
• Support the Helpdesk and site teams to ensure all planned, corrective and reactive work is accurately logged and closed out with supporting evidence.
• Deputise for the Account Manager and Technical Service Manager when required.

Compliance, Safety & Quality

• Conduct monthly safety visits and record findings in the AIMs system.
• Complete monthly audits and Annual audits of all legislative and compliance documentation with site teams, escalating concerns to the Technical Services Manager.
• Ensure all HSEQ risks are appropriately managed through risk assessments, training, PPE and adherence to company procedures.

Financial & Contractual Support

• Assist the Works Cost Coordinator in ensuring accurate billing and timely processing of completed works.
• Assist with the building of payment packs for Variations and Reactive works and Reactive Lifecycle when required.

What experience you need to be the successful Compliance Facilities Manager:

• Excellent Customer skills with an ability to manage customer's expectations.
• Experience of managing small to medium sized variation works.
• Able to deal professionally and reasonably with conflict and disagreement.
• Experience of using a CAFM system.
• Excellent motivation and influencing skills.
• Sound understanding and experience of risk assessment / management - ideally hold IOSH
• Thorough knowledge and experience of Safety, Health, Environmental & Quality assurance systems.
• Good negotiation skills.
• Good presentation, influencing and motivation skills.
• PC Literate and knowledge of MS Office applications, able to use Excel.
• Good commercial awareness.
• Experienced in project delivery, financial tracking, helpdesk management and budget forecasting

This really is a fantastic opportunity for a Compliance Facilities Manager to progress their career. If you are interested please apply as soon as possible as this position will be filled quickly so don't miss out!

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