Executive Assistant

Executive Assistant

Executive Assistant required to join a successful property company based in South London. As Executive Assistant you will be required to primarily provide support to the CEO and COO in their daily administrative needs including but not limited to managing travel, booking meetings, expense claims, travel claims and communication with internal and external stakeholders. The Executive Assistant will also be required to manage the office in terms of general administrative tasks and front of house duties along with managing relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.

Typical duties of the Executive Assistant will include:

• Proactive daily management of administrative duties comprising of travel planning, meeting schedules, arrangement and coordination of schedules and appointments.
• Ability to triage stakeholders looking for meeting time and so prioritise diary management for CEO and COO.
• Supporting regular corporate governance meetings through minute taking and action point follow up, and collation / circulation of papers prior to meetings.
• Handle the company's confidential documents.
• Manage contracts/vendors and price negotiations for certain admin related aspects.
• Manage and liaise with IT support and their performance management.
• Ensure the office environment is in presentable and pristine condition.
• Perform administrative and office support activities, including but not limited to: photocopying, mailing, filing, placing and expediting orders when necessary.
• Manage office needs, requests, including stationary and other office supplies inventory.
• Occupy the reception desk, receive guests and handle external phone calls.

The required experience of the Executive Assistant is:

• Someone with 5 to 8 years' experience in an administration & secretarial related position.
• Exceptional knowledge and experience working with PowerPoint, Excel, Word, and other Microsoft applications.
• Ability to communicate professionally (written and oral), have excellent command of written English, grammar and strong proof-reading skills.

This is an exciting role for an experienced Executive Assistant or Office Manager to progress their career. Het in touch with me now to discuss the role in more detail or simply apply right away.

Services advertised by Gold Group are those of an Agency and/or an Employment Business.
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