Senior Administrator

Location: Isle of Man Salary: Negotiable
Sector: Gaming, Financial Services Type: Permanent
Contact: Emma Allard Job Published: 12 days ago

Purpose of the job

Responsible for the accurate and efficient administration of a portfolio of entities, including asset leasing companies, holding companies and various trust structures. To ensure any corporate risk is minimised and remaining compliant with Ocorian's established policies and procedures and relevant legislation. Provides leadership and direction to other fee earners and administrative staff within Ocorian (Isle of Man) Limited and any such other activities as may be reasonably required by the role.

Main responsibilities

Ensure the accurate and efficient administration of a portfolio of trust/and or company structures. This includes, but is not limited to:

  • Setting up and maintaining accurate and complete records for client entities, utilising existing technology (Viewpoint/AdEx/client files)
  • Attending to client needs in a timely, professional manner and maintaining knowledge and control over assets and activities of entities administered
  • Ensure correct filings of statutory forms
  • Conducts entity reviews on an annual basis and actively follows up on outstanding matters and ensuring the understanding of the entity is consistent with the risk rating
  • Reviews all appropriate bank statements and arranges for monies to be placed upon deposit as necessary
  • Deliver exceptional services within agreed service levels and budgets
  • Billing and collection of receivables
  • Liaises with all interacting intermediaries including corporate administrators, bankers, protectors, investment advisors, settlors and beneficiaries
  • Monitors the administration files, receives instructions from and communicates with the client
  • Ensuring compliance with all Ocorian (Isle of Man) policies and procedures and all relevant legislation
  • Assist the Senior Manager in the supervision of Administrators as and when required
  • Assist management with the general administration of client and company processes
  • Assist with training and developing staff within the teams
  • Assist with the development of client relationships (internal and external)
  • Monitor and reduce clients exposure to risk
  • Completes all internal compliance documentation and other record keeping systems as may be required within the delegation of authority
  • Displays a methodical approach to complex administration and manages the high volume client workload
  • Assists with promoting the reputation of the business within the group and introducers

Knowledge, skills and experience

  • Holds, or is working towards a professional qualification e.g. ACCA, ICSA, STEP
  • Broad knowledge of trust and administration and company administration, together with accounting and investment knowledge
  • Have sound teambuilding and organisational skills
  • Proficient in the use of Microsoft Office suite of programs, specifically MS Word
  • Demonstrates the ability to deal effectively and courteously with clients and colleagues and exercises discretion and confidentiality at all times
  • Highly organised team player who is a self-starter, enthusiastic, flexible and dedicated
  • Excellent verbal and written communication skills

Services advertised by Gold Group are those of an Agency and/or an Employment Business.
We will contact you within the next 14 days if you are selected for interview. Privacy Policy. Equal Opportunity and Diversity Policy.

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