Personal Assistant

Personal Assistant

London - Victoria - Hybrid

Brief

Personal Assistant needed for a well-known construction organisation based in central London who are looking to employ an experienced and well-rounded Personal Assistant that takes pride in their work.

The successful candidate would need to have 3+ years' experience as a Personal Assistant at Director level. If you have and NVQ/ BTEC in Business Administration that would be a plus!

Benefits

• Salary: £40,000 - £42,000 per annum
• 24 day's holiday
• Variable annual bonus based 5-15%
• Pension Plan
• Career Progression

What the role entails:

Some of the main duties of the Personal Assistant will include:

• Providing administrative support for the Urban Energy SLT
• Coordinating Urban Energy Business Director's diary
• Providing a comprehensive administration service, this will include the use of Microsoft applications and the preparation of documentation e.g. correspondence, reports in line with brand standards.
• Facilitation of governance documentation
• Supporting the weekly, monthly and annual reporting in line with business cycles
• Collating the documentation/slides for the monthly BPR report
• Assisting with hotel reservations and travel bookings
• Raising and receipting purchase orders and administer COUPA
• Maintaining an up-to-date contacts list and Outlook distribution lists
• Maintaining an up to date organisational structure
• Arranging and supporting SLT meetings (set up agenda; book venues/meeting rooms; note taking/action follow up)
• Assisting the SLT with presentations and documentation

What experience you need to be the successful Personal Assistant:

• Rounded educational background with direct experience in financial and operational administration.
• Energy experience desirable.
• Experience in both finance and workflow administration desirable
• Excellent IT skills with Microsoft applications, SAP & other in-house IT Management systems
• Excellent communication and customer service skills
• Demonstrate good time management skills, working to deadlines and adhering to set procedures.
• Needs to be highly motivated, organised, versatile and adaptive
• NVQ/ BTEC Business Administration or equivalent

This really is a fantastic opportunity for a Personal Assistant to progress their career. If you are interested please apply as soon as possible as this position will be filled quickly so don't miss out!

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